Recording Secretary

​

Jean Spencer​

​

Executive Board member; selected by Nominating Committee [maximum 3-year term]

           

The Recording Secretary shall keep a record of all meetings of the Club and the Executive Board, shall read the minutes of the preceding meeting for correction and approval, and shall present a report at the Annual Meeting. [Article IV, Section 4]

​

Schedule the place and location of each Executive Board (EB) Meeting. Board meetings are scheduled on Monday or Tuesday (if a holiday falls on Monday), the week before the Members’ meeting. Members’ meetings are on the third Tuesday in September, October, November, February, March, and April. There is no EB meeting in May.

​

Works with the President to prepare the agenda for each Executive Board (EB) meeting.

​

Email EB members a reminder a few days before the upcoming meeting, noting the time and place. Include the agenda, previous meeting minutes, and the current bank statement from the Treasurer.

​

Attends Board meetings, takes minutes; prepares minutes of each Board meeting, and makes corrections as noted by the Board.

​

Attends membership luncheons, takes minutes, and corrects the previous month's minutes as needed.

​

Acts as a point person to report any Board discussions that the Publicity/Communications Committee needs to be aware of for purposes of preparing communications to the Community and Club members.

​

Presents a report at the annual meeting. [Article IV, Section 4]

​

Keeps records of MWC’s meetings. Hands over old minutes to club historian.

 

​

Revised and updated August 14, 2025

 

​