Corresponding Secretary

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Bethany Woods

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Executive Board member; selected by Nominating Committee  [Article IV, Section 5]

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The Corresponding Secretary shall conduct all correspondence, shall send notices of Special and Executive Board Meetings, shall notify new members of election, shall make a report at the Annual Meeting and shall perform all other duties pertaining to the office.   [Article III, Section 1]

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Each Candidate for membership must be sponsored in writing by the three members who recommended her. The new member to be notified by the Corresponding Secretary and invited to attend the next meeting for presentation.​

 

Drafts and sends all correspondence both electronic and snail mail to all Club members and to the public.

 

Works with the President to draft next Members’ Meeting agenda and copy for email blast to all Club members. The email notifies/reminds Club members about the upcoming meeting: parking, the order of the meeting and any relevant information members need to know before attending. The email blast includes the agenda, minutes of the previous meeting, and the current bank statement from the Treasurer.

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When a new member is voted in, one week in advance of the regular meeting, the Corresponding Secretary notifies the individual of their acceptance and invites them to be inducted at the next meeting. [Article III, Section 1]  

 

An example of a letter to be sent to new members follows this job description. Note that the letter is sent over the signature of the Membership Chair.

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At the Board Meeting and the Regular Meeting, reads all correspondence, thank you notes, etc. received the previous month.

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The Corresponding Secretary is the backup for the Recording Secretary. When the Recording Secretary is unable to attend meetings, it is the responsibility of the Corresponding Secretary to take minutes and read the minutes from the previous meeting.

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Presents a report at the annual meeting. [Article IV, Section 5]

 

If requested, help Committee members with necessary Club correspondence and thank you notes.

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Standing Rules

Any member having a matter which she wishes considered may present it in writing to the Corresponding secretary who will bring the same to the Executive Board for action.

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Revised June 22, 2024

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