Corresponding Secretary

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Bethany Woods

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Executive Board member; selected by Nominating Committee  [Article VI, Section 1]

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The Corresponding Secretary shall conduct all correspondence, shall send notices of Special and Executive Board Meetings, shall make a report at the Annual Meeting and shall perform all other duties pertaining to the office. [Article IV, Section 5]​​

 

Drafts and sends all correspondence both electronic and snail mail to all Club members and to the public.

 

Works with the President to draft next Members’ Meeting agenda and copy for email blast to all Club members. The email notifies/reminds Club members about the upcoming meeting: parking, the order of the meeting and any relevant information members need to know before attending. The email blast includes the agenda, minutes of the previous meeting, and the current bank statement from the Treasurer.​

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At the Board Meeting and the Regular Meeting, reads all correspondence, thank you notes, etc. received the previous month.

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The Corresponding Secretary is the backup for the Recording Secretary. When the Recording Secretary is unable to attend meetings, it is the responsibility of the Corresponding Secretary to take minutes and read the minutes from the previous meeting.​

 

If requested, help Committee members with necessary Club correspondence and thank you notes.

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Standing Rules

Any member having a matter which she wishes considered may present it in writing to the Corresponding secretary who will bring the same to the Executive Board for action.

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Revised June 22, 2024

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